How do I use the departmental credit card for ordering when necessary, such as a poster ?

Most items should be ordered through the University’s eProcurement system via your lab manager. If that is not possible because the supplier is not in the system, a purchase order number might be obtained from the lab manager for the order. If that is also not an option, we can use the departmental credit card as a last resort. 

The departmental credit card is generally kept in the possession of the lab manager. See him or her. While placing an order, such as for a poster, insist upon receiving an electronic order confirmation immediately via email. After placing the order, immediately hand the card back to the lab manager. Then forward the order confirmation via email to John Hutton, john_hutton@med.unc.edu, and any other appropriate departmental accountant. Specify which chart field string project number should be charged after discussing this with the lab manager. 

Watch for the arrival of your ordered item. Make sure that John Hutton, as well as any other appropriate accountant, receives a copy of the actual invoice, usually sent when the item is shipped. This final step is crucial, in that it will save John the trouble of contacting us for the invoice.